This setting controls whether a user can create and share notes in a meeting. Video is a key component to meetings. You can implement policies in the following ways, which affect the meeting experience for users before a meeting starts, during a meeting, or after a meeting. Or, create a new Teams meeting policy by using the New-CsTeamsMeetingPolicy cmdlet, and then assign the policy to users. This is the default value. On Teams mobile clients, if this setting is disabled, the user has to dial in to the meeting through the PSTN. To learn more about cloud meeting recording, see Teams cloud meeting recording. To help you keep your meetings productive and professional, follow these seven simple etiquette rules and tips! In my blog post “How to succeed with Microsoft Teams” I mentioned that you should lead by example and that it is good to agree on some common “House Rules”. This setting doesn't apply to conference room devices such as Surface Hub and Microsoft Teams Rooms devices. This is due to a technical limitation that we're planning to fix. Microsoft Teams is a reasonably new chat-based workspace app that’s meant to facilitate ongoing collaboration and communication occurring among any team, project, organization, or group of people. To learn more, see Change participant settings for a Teams meeting and Roles in a Teams meeting. For a user, the most restrictive policy setting for video takes precedence. This is a per-user policy and applies before a meeting starts. That said, knowing how to navigate Microsoft Teams without unintentionally disturbing coworkers or creating a bloated, unstructured environment can be confusing for those new to the platform. For example. Here are the values for this setting. If this policy is turned off, users will not be able to create new channel meetings. Do all your locations have internet access (so they can connect to Office 365)? This setting controls whether Teams meetings can be scheduled from within Outlook (Windows, Mac, web, and mobile). This setting controls whether video can be turned on in meetings hosted by a user and in 1:1 and group calls started by a user. setting lets meeting organizers choose who can be presenters in a meeting. If a dial-in user joins a meeting before an organization user joins the meeting, they will be placed in the lobby until an organization user joins the meeting using a Teams client and admits them. Change meeting roles Before a meeting You'll need to send out the meeting invite before you can assign roles. This setting controls whether meeting organizers can download the meeting attendance report. These settings control which meeting participants wait in the lobby before they are admitted to the meeting and the level of participation they are allowed in a meeting. On Teams mobile clients, this setting controls whether users can share photos and videos in a meeting. This is a per-user policy. If there isn't enough bandwidth for a meeting, participants see a message that indicates poor network quality. Control isn't supported when either party is running Teams in a browser. Amanda can't share PowerPoint slide decks in meetings even if she's the meeting organizer. When this setting is turned off, dial-in users will wait in the lobby until a organization user joins the meeting with a Teams client and admits them. The person who started the recording needs this setting turned on so that the recording also includes transcription. Daniela can join the meeting and turn on video. Only meeting organizers can join the meeting directly without waiting in the lobby. This setting controls whether a user can start an ad hoc meeting in a Teams channel. The Meeting Notes tab is currently only supported in meetings that have fewer than 20 participants. To restrict 1:1 calls, configure a Teams calling policy and turn off the Make private calls setting. This is a per-participant setting. Outgoing and incoming video is allowed in the meeting. Which IP video policy setting takes precedence? This setting controls whether captions and transcription features are available during playback of meeting recordings. You can use the global (Org-wide default) policy that's automatically created or create and assign custom policies. In the left navigation of the Microsoft Teams admin center, go to. To enable a meeting organizer to download the meeting attendance report, set the AllowEngagementReport parameter to Enabled. By default, this setting is turned on. This is a per-user policy and applies before a meeting starts. To join a meeting, they have to dial in through the Public Switched Telephone Network (PSTN) or have the meeting call and join them by phone. Currently, users can't play video or share their screen in a Teams meeting if they're using Google Chrome. When you select an existing policy on the Meeting policies page or select Add to add a new policy, you can configure settings for the following. Enter a name and description for the policy. This is a per-organizer policy that allows for leaderless dial-in conferencing meetings. Microsoft Teams Meetings: Best Practices and Etiquette - Business Edition SETTING UP YOUR AUDIO, VIDEO AND ENVIRONMENT Use a headset with mic if possible. To learn more about the minimum recommended bandwidth for good quality meetings, calls, and live events in Teams, see Bandwidth requirements. To use PowerShell to control who can give control or accept requests for control, use the AllowParticipantGiveRequestControl cmdlet. You would create a new custom policy named "Limited bandwidth" and disable the following settings: You can edit the global policy and any custom policies that you create. When you use the AllFilters setting, you should have internal organization policies to prevent users from uploading offensive or inappropriate images, or images your organization don't have rights to use for Teams meeting backgrounds. Meeting participants who don't have any policies assigned (for example, anonymous, guest, B2B, and federated participants) inherit the policy of the meeting organizer. As the Coronavirus (COVID-19) continues to spread, virtual meetings have become an essential part of how modern businesses maintain productivity and continuity. This is a per-organizer policy. If your Teams group doesn't have audio conferencing, refer to Join a meeting in Teams. The user doesn't have the option to turn them on. To specify whether users can customize their video background in a meeting, set the VideoFiltersMode parameter as follows: Images uploaded by users aren't screened by Teams. Currently, you can only use PowerShell to set this policy. You can only apply this policy to users who are in Islands mode and have the AllowOutlookAddIn parameter set to True in their Teams meeting policy. This is a per-user policy. Daniela can share the whiteboard even if a meeting is organized by Amanda. Meetings hosted by Daniela allow video to be turned on. In the channel posts page, the following will be disabled: Schedule a meeting button on the channel reply compose box. You must first assign a different policy to all affected users, and then you can delete the original policy. This setting controls whether desktop and/or window sharing is allowed in the user's meeting. This setting controls whether users can schedule private meetings in Teams. You can edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet. Choose Schedule a meeting button on the channel header. Scheduling a Microsoft Teams meeting You can set up a formal meeting ahead of time and give the invited participants enough notice about a meeting. This is a per-user policy. If the settings is turned off for the user, the Give Control option isn't available. You can specify whether users can only use the Teams Meeting add-in or both the Teams Meeting and Skype for Business Meeting add-ins to schedule meetings in Outlook. Options to join a meeting will vary, depending on the settings for each Teams group, and the connection method. This is a per-user policy and applies before a meeting starts. By default, this setting is turned off. This is a per-user policy. By default, this setting is turned on. If set to Disabled for a user, that user can still schedule and organize meetings but they can't use audio. Currently, you can only use PowerShell to set this policy. Once you've done that, go to Calendar , click on the meeting you just created, and select Meeting options. This means Daniela can't turn on video in Amanda's meetings. Even when the maximum experience is set, the Teams media stack adapts to low-bandwidth conditions when certain network conditions are detected, depending on the scenario. In meetings hosted by Amanda, no one can turn on video, regardless of the video policy assigned to them. To prevent a meeting organizer from downloading the report, set the parameter to Disabled. To specify the default value of the Who can present? This setting controls whether meeting chat is allowed in the user's meeting. This setting also doesn't apply to conference room devices such as Surface Hub and Microsoft Teams Rooms devices. This policy setting affects all meetings, including Meet Now meetings. To specify which meeting add-in you want to be available to users, set the PreferredMeetingProviderForIslandsMode parameter as follows: Set the parameter to TeamsAndSfB to enable both the Teams Meeting add-in and Skype for Business add-in in Outlook. When you implement a combination of a per-organizer and per-user policy, certain features are restricted for meeting participants based on their policy and the organizer's policy. If Amanda calls Daniela, Daniela can answer the call with video and audio. When this setting is turned on, dial-in users will automatically join the meeting when an organization user joins the meeting. External users, including anonymous, B2B, and federated users, inherit the policy of the meeting organizer. A meeting is private when it's not published to a channel in a team. To learn about the different ways that you can assign policies to users, see Assign policies to your users in Teams. This setting isn't yet available for Microsoft 365 Government Community Cloud (GCC), GCC High, or Department of Defense (DoD) environments. This setting determines the media bit rate for audio, video, and video-based app sharing transmissions in calls and meetings for the user. This means that Daniela can't share her screen or a single application in Amanda's meetings. Use has the option to blur their video background, choose from the default set of images, or upload custom images to use as their background. It's applied to both the uplink and downlink media traversal for users in the call or meeting. You can edit the settings in the global policy or create and assign one or more custom policies. This is a combination of a per-organizer and per-user policy. This setting controls which Outlook meeting add-in is used for users who are in Islands mode. This is a per-user policy. Set the parameter to Teams to enable only the Teams Meeting add-in in Outlook. You manage meeting policies in the Microsoft Teams admin center or by using PowerShell. You can edit an existing Teams meeting policy by using the Set-CsTeamsMeetingPolicy cmdlet. The minimum value is 30 Kbps and the maximum value depends on the meeting scenario. To learn more, see Manage audio/video for meeting participants. This includes authenticated users, external users from trusted organizations (federated), guests, and anonymous users. User can't customize their video background. Create a custom meeting policy In the left navigation of the Microsoft Teams admin center, go to Meetings > Meeting policies. Like Outlook, formal meeting requests in Teams include a Meeting Title (the equivalent of Subject in Outlook), Location, Start and End Date or Time, Details, and a list of participants. This setting controls whether a user can start an ad hoc private meeting. Authenticated users within the organization, including guest users and the users from trusted organizations, join the meeting directly without waiting in the lobby.
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